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 Odoo Fleet for SMEs - SL Software Solutions


Manage Company Vehicles, Drivers, Costs, Contracts, and Fleet Records in One System


Keep Your Company Vehicles Organised, Cost-Controlled, and Easier to Manage

Odoo Fleet helps your business manage vehicle records, assigned drivers, fuel logs, service costs, repairs, contracts, insurance information, and fleet reporting in one connected system.


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Connected Business Environment

What You Can Manage with Odoo Applications

Odoo Fleet helps your business manage vehicles and fleet-related costs in a more organised way.

Assign drivers and track vehicle responsibility

Receive reminders before contract expiry
Record fuel usage, repairs, services, and other costs
Review cost reports by vehicle or service type

Connect fleet activity with employees, expenses, approvals, and documents

Create and manage company vehicle records

Manage vehicle contracts, leasing, insurance, and renewal dates

Problems & Challenges

Many SMEs use company vehicles for delivery, sales visits, service calls, or operations, but vehicle management is often not properly controlled.

6. Fleet policy is difficult to enforce

Without proper records, it is harder to control vehicle usage, service procedures, claims, and responsibility.

5. Repair and service history is hard to trace

When a vehicle has repeated issues, the team may not have proper history to identify recurring problems.

4. Driver assignment is unclear

Management may not have a clear record of which employee is using which vehicle.

3. Contract or insurance renewal may be missed

Important expiry dates can be forgotten if reminders are handled manually.

2. Vehicle costs are difficult to monitor

Fuel, repairs, service, toll, parking, insurance, and leasing costs may not be tracked clearly by vehicle.

1. Vehicle records are scattered

Road tax, insurance, service records, driver details, contracts, and receipts may be stored in different folders, emails, or manual files.




Tailored Implementation

Making Odoo Work Better for Your Business

At SL Software Solutions Sdn Bhd, we help your business implement Odoo Fleet based on your actual vehicle and operational workflow.

Understand

We begin by understanding how your team currently manages company vehicles, driver assignment, fuel claims, service records, repair tracking, contracts, insurance, road tax, expenses, and reporting. From there, we identify where the process is manual, scattered, or difficult to monitor.

Recommend

We then recommend the right Odoo setup based on your business needs. This may include vehicle master data, driver records, vehicle categories, contract tracking, renewal reminders, fuel logs, service and repair cost tracking, fleet expense workflow, approval process, document storage, and reporting dashboards.

Configure

Our team helps configure the system, train your users, and support your team after implementation. The goal is to help your business manage company vehicles more systematically, reduce missed renewals, and understand fleet costs more clearly.

Key Odoo Features

Discover the built-in capabilities that streamline your tasks.

Vehicle ManagementDriver AssignmentContract ManagementContract Expiry RemindersService and Repair RecordsCost TrackingFleet Analysis and ReportingMore

Vehicle Management

Allows your business to record and manage company vehicles in one system.

Your team can centralise vehicle information instead of searching through separate files or manual records.

 

 

Driver Assignment

Links vehicles with drivers or employees responsible for using them.

Management can track vehicle responsibility more clearly and reduce confusion over vehicle usage.

 

Contract Management

Helps manage vehicle contracts such as leasing agreements, service contracts, insurance, and related arrangements.

Your business can monitor renewal dates and avoid missed contract expiry.

 

Contract Expiry Reminders

Sends warning emails or reminders when vehicle contracts are approaching expiry.

Helps your team renew, review, or end contracts on time.

 

Service and Repair Records

Allows your team to record vehicle service, maintenance, repair work, and related notes.

Vehicle history becomes easier to review, especially when problems keep repeating.

 

Cost Tracking

Tracks fuel, repairs, services, contracts, and other vehicle-related expenses.

Management can understand how much each vehicle costs to operate.

 

Fleet Analysis and Reporting

Provides reporting to compare vehicle costs, service types, and fleet performance.

Management can identify high-cost vehicles, review fleet investment, and make better replacement or renewal decisions.


 

More

Invoice and Notes Management

Allows your team to manage service provider information, invoices, notes, and related documents.

Fleet administration becomes more organised and easier to audit.
Vehicle Policy and Insurance Information

Helps your business record vehicle policy, insurance details, and related fleet rules.

Makes it easier to manage compliance, responsibility, and internal fleet control.
Fuel Log Tracking

Allows fuel entries to be recorded for company vehicles.

Your business can monitor fuel spending more clearly by vehicle.

 


Before vs After Using Odoo


Experience the operational upgrade when moving to an integrated management suite.

BEFORE ODOO

 Vehicle records are stored in Excel, paper files, or separate folders

 Fuel, repair, service, and contract costs are difficult to compare

 Insurance, road tax, or contract renewal reminders are handled manually

 Driver assignment and vehicle responsibility are not always clear

 Management has limited visibility of total fleet cost

AFTER ODOO

 Vehicle records, drivers, contracts, and costs are managed in one system

 Renewal dates and contract expiry are easier to monitor

 Fuel, repair, and service costs can be tracked by vehicle

 Vehicle history and responsibility become clearer

  Management can review fleet cost reports and improve vehicle decisions

Who Is This Application Suitable For?

Odoo Fleet is suitable for businesses that use company vehicles for operations, delivery, sales, service, or staff transportation.

1. SMEs with company vehicles

Suitable for businesses that need to track cars, vans, lorries, motorcycles, or other company vehicles.

2. Delivery and logistics teams

Helps monitor vehicles used for delivery, route support, customer fulfilment, and transport operations.

3. Sales and service teams

Useful for companies that assign vehicles to salespeople, technicians, consultants, or field teams.

4. Businesses with leased vehicles

Helps manage leasing contracts, renewal dates, service contracts, and cost control.

5. Finance and admin teams

Helps monitor vehicle expenses, invoices, insurance, contracts, and supporting documents.

6. Management teams that need cost visibility

Helps business owners compare vehicle costs and make better fleet decisions.

Related Odoo Applications


Expenses

Useful when staff need to submit road-related expenses such as fuel, toll, parking, or travel claims.

Learn more


Sign

Useful for vehicle handover forms, company car policy acknowledgement, and signed agreements.

Learn more


Accounting

Helps track fleet-related expenses, vendor bills, and vehicle cost impact.

Learn more

Our Process


Discovery

We learn about your business, industry, current process, and key challenges.

Analysis

We review your workflow and identify improvement areas, system needs, and possible risks.

Recommendation

We propose the right Odoo modules, structure, and implementation direction based on your business requirements.

Planning

We help you prepare for implementation, optimization, or system enhancement.

Ongoing Advisory

As your business grows, we continue to provide guidance for improvement and scalability.

Why Choose SL Software? 

Practical Training

We focus on real usage, not theory.

Simple & Clear Explanation

We make complex processes easy to understand.

Tailored to Your Business

Training is based on your workflow.

Ongoing Support

We help your team even after training ends.

Frequently Asked Questions



Ready to Manage Company Vehicles with Better Control?


Talk to SL Software Solutions and let us help you plan a practical Odoo Fleet setup for your business. We will review your current vehicle management process, identify improvement areas, and recommend a workflow that helps your team manage vehicles, drivers, costs, contracts, renewals, and reports more clearly.


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