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 Odoo Purchase for SMEs - SL Software Solutions


Manage Supplier Ordering, RFQs, Purchase Orders, and Vendor Bills in One System


Make Purchasing More Controlled, Accurate, and Connected with Your Operations

Odoo Purchase helps your business manage supplier quotations, purchase orders, reordering, vendor pricing, receiving, and vendor bills in one connected system.



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Connected Business Environment

What You Can Manage with Odoo Applications

Odoo Purchase helps your business manage procurement in a more organised way.

Compare supplier offers and purchase options
Set reordering rules to support stock replenishment

Track ordered, received, and billed quantities

Create and send requests for quotation to suppliers

Manage supplier price lists, references, and product details

Connect purchasing with inventory, accounting, POS, and eCommerce

Convert supplier quotations into purchase orders

Problems & Challenges

Many SMEs face purchasing issues because supplier ordering, stock needs, pricing, and approval are not properly connected.

6. Management lacks purchasing visibility

Business owners may not have a clear view of spending, supplier performance, pending orders, or purchase commitments.

5. Vendor bills require manual checking

Finance may need to compare supplier bills against purchase orders and received quantities manually.

4. Stock receiving is not clearly connected

The team may not easily match what was ordered, what was received, and what is still pending.

3. Purchase orders are scattered

POs may be created through Excel, email, WhatsApp, or paper, making it hard to track what has been ordered.

2. Supplier prices are difficult to compare

Different suppliers may offer different prices, promotions, lead times, and minimum quantities, but the data is not easy to review.

1. Purchasing depends too much on manual checking

Staff may only reorder when someone notices stock is low, which can lead to stockouts or urgent buying.




Tailored Implementation

Making Odoo Work Better for Your Business

At SL Software Solutions Sdn Bhd, we help your business implement Odoo Purchase based on your actual procurement workflow.

Understand

We begin by understanding how your team currently handles purchase requests, supplier quotations, purchase orders, approval flow, stock replenishment, goods receiving, vendor bills, supplier pricing, and reporting. From there, we identify where your purchasing process is manual, delayed, inconsistent, or difficult to control.

Recommend

We then recommend the right Odoo setup based on your business needs. This may include vendor setup, product supplier information, RFQ workflow, purchase agreement setup, replenishment rules, purchase approval flow, receipt matching, vendor bill control, multi-company purchasing, and purchase analysis reports.

Configure

Our team helps configure the system, train your users, and support your team after implementation. The goal is to make purchasing more organised, easier to track, and better connected with inventory and accounting.

Key Odoo Features

Discover the built-in capabilities that streamline your purchase tasks.

Requests for QuotationPurchase OrdersAutomated Reordering RulesAlternative RFQsBlanket OrdersVendor Price ListsProduct Variants, Packaging, and Units of MeasureMore

Requests for Quotation

Allows your team to prepare and send RFQs to suppliers before confirming purchase orders.

Your business can collect supplier pricing more systematically before making purchasing decisions.

Odoo Purchase Malaysia procurement software for SMEs
 

 

Purchase Orders

Helps your team create, confirm, and track supplier purchase orders.

Purchasing records become clearer and easier to follow from ordering to receipt.

Supplier ordering and purchase order system using Odoo

 

Automated Reordering Rules

Allows your business to set replenishment rules so products can be reordered based on stock needs.

Helps reduce stockout risk and supports more proactive purchasing.

Odoo Purchase RFQ and vendor management system

 

Alternative RFQs

Allows your team to request quotations from multiple suppliers and compare options.

Your business can make smarter purchasing decisions based on price, availability, and supplier terms.

 

Blanket Orders

Allows long-term purchase agreements to be used for repeated purchases over time.

Helps standardise recurring purchases and reduce repetitive negotiation work.


 

Vendor Price Lists

Allows supplier prices, references, promotions, and product details to be recorded in the system.

Your team can purchase with clearer supplier information instead of depending on old emails or staff memory.

 

Product Variants, Packaging, and Units of Measure

Supports purchasing by product variants, packaging types, and different units of measure.

Useful for businesses buying products in cartons, boxes, packs, kilograms, metres, pieces, or other purchasing formats.

 

More

Vendor Bill Control

Allows supplier bills to be created and checked based on ordered or received quantities, depending on your setup.

Finance can reduce billing mistakes and match supplier charges more clearly.

Purchase Agreements

Supports structured purchasing agreements with suppliers, including recurring or planned purchasing arrangements.

Useful for businesses that need better control over regular supplier orders and negotiated terms.
Purchase Analysis Dashboard

Provides reporting on purchase orders, supplier performance, and procurement activity.

Management can monitor spending, supplier reliability, and purchasing trends more easily.

 


Before vs After Using Odoo


Experience the operational upgrade when moving to an integrated management suite.

BEFORE ODOO

 Purchase orders are tracked through Excel, WhatsApp, email, or paper

 Reordering depends on manual stock checking or staff memory

 Supplier pricing is difficult to compare clearly

 Ordered, received, and billed quantities are checked manually

 Management has limited visibility of supplier spending and pending orders

AFTER ODOO

 RFQs, purchase orders, receipts, and vendor bills are managed in one system

 Reordering rules help support better stock replenishment

 Supplier prices and purchase agreements are easier to review

 Purchase, receiving, and billing status become clearer

 Management can review purchasing activity and supplier performance more easily

Who Is This Application Suitable For?

Odoo Purchase is suitable for businesses that want better control over supplier ordering, procurement cost, stock replenishment, and purchasing visibility.

1. SMEs that buy stock or materials regularly

Suitable for trading, distribution, retail, manufacturing, service, and project-based businesses.

2. Businesses with multiple suppliers

Useful when your team needs to compare supplier pricing, lead time, availability, and purchase terms.

3. Companies with stock replenishment needs

Helps connect purchasing with inventory so reorder planning becomes more organised.

4. Finance and accounting teams

Helps match supplier bills with purchase orders and received quantities more clearly.

5. Purchasing and operations teams

Helps users manage RFQs, POs, receipts, pricing, and supplier follow-up in one workflow.

6. Management teams that need spending visibility

Helps business owners monitor purchasing cost, supplier performance, and pending commitments.

Related Odoo Applications


Accounting

Helps manage vendor bills, supplier payments, taxes, and financial reporting.

Learn more

Documents

Helps store supplier quotations, purchase documents, contracts, and supporting files.

Learn more


eCommerce

Useful for businesses where online sales demand affects stock replenishment and supplier ordering.

Learn more

Our Process


Discovery

We learn about your business, industry, current process, and key challenges.

Analysis

We review your workflow and identify improvement areas, system needs, and possible risks.

Recommendation

We propose the right Odoo modules, structure, and implementation direction based on your business requirements.

Planning

We help you prepare for implementation, optimization, or system enhancement.

Ongoing Advisory

As your business grows, we continue to provide guidance for improvement and scalability.

Why Choose SL Software? 

Practical Training

We focus on real usage, not theory.

Simple & Clear Explanation

We make complex processes easy to understand.

Tailored to Your Business

Training is based on your workflow.

Ongoing Support

We help your team even after training ends.

Frequently Asked Questions



Ready to Improve Purchasing Control and Supplier Management?


Talk to SL Software Solutions and let us help you plan a practical Odoo Purchase setup for your business. We will review your current purchasing process, identify improvement areas, and recommend a workflow that helps your team.


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