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 Odoo Sign for SMEs - SL Software Solutions

Get Documents Signed Faster with a More Professional Digital Signing Workflow


Reduce Print, Scan, and Manual Follow-Up with Odoo Sign

Odoo Sign helps your business send, sign, approve, and manage documents online.


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Connected Business Environment

What You Can Manage with Odoo Applications

Odoo Sign helps your business manage document signing in a faster and more organised way.

Use templates for repeated documents

Send documents for digital signature

Track signing status and send reminders

Add signature, name, date, checkbox, and text fields


Set mandatory fields to reduce incomplete forms

Control signing order for multiple signers

Store signed documents more systematically 

Problems & Challenges

Many SMEs still handle document signing manually. This can slow down sales, HR, admin, service, and approval processes.

6. Signed documents are scattered

Completed files may be stored in email, WhatsApp, folders, or personal computers.

5. Approval order is not clear

Some documents require more than one signer, but the signing sequence is not properly controlled.

4. Fields are missed or filled wrongly

Important details such as names, dates, checkboxes, or signatures may be incomplete.

3. Documents are difficult to track

Teams may not know who has signed, who is pending, or which version is the latest.

2. Signing takes too long

Customers, suppliers, or staff may delay signing because the process is inconvenient.

1. Too much printing and scanning

Documents need to be printed, signed, scanned, and sent back manually.




Tailored Implementation

Making Odoo Work Better for Your Business

At SL Software Solutions Sdn Bhd, we help your business implement Odoo Sign as part of a practical digital document workflow.

Understand

We begin by understanding how your team currently handles contracts, quotations, agreements, HR forms, approvals, service reports, and internal documents. From there, we identify where signing is slow, manual, unclear, or difficult to track.

Recommend

We then recommend the right Odoo setup based on your business needs. This may include document templates, signing fields, signer roles, signing order, reminders, access rights, document storage, and integration with Sales, Documents, Recruitment, Accounting, Field Service, or other Odoo apps.

Configure

Our team helps configure the workflow, prepare templates, train your users, and support your team after implementation. The goal is to make digital signing easy for your team and convenient for the people signing your documents.

Key Odoo Features

Discover the built-in capabilities that streamline your tasks.

Editable and Mandatory FieldsSignature OptionsSigning OrderSigning Status TrackingAutomatic RemindersSMS AuthenticationMore

Editable and Mandatory Fields

Lets users add fields such as signature, text, name, date, checkbox, and required fields to documents. Helps reduce missing information and makes documents easier for signers to complete correctly. 

Allows your business to prepare reusable templates for common documents. Saves time when sending repeated forms, contracts, agreements, or approval documents.

Online document signing system for Malaysian SMEs
 

 

Signature Options

Signers can sign using an automatic signature, draw their signature, or upload a signature image.

Makes signing convenient for different users and devices.

Odoo Sign Malaysia digital signature software

 

Signing Order

Allows your team to define the signing sequence when more than one person needs to sign.

Keeps approval flow more organised and ensures the right person signs at the right stage.

Odoo Sign document approval workflow

 

Signing Status Tracking

Helps your team monitor whether documents are sent, viewed, signed, or still pending.

Users can follow up more clearly without guessing the document status.


 

Automatic Reminders

Allows reminders to be sent to people who have not signed yet.

Reduces manual chasing and helps speed up document completion.


 

SMS Authentication

Can send one-time codes by SMS to help identify signers during the signing process.

Adds an extra verification step for important documents.

 

More

Validation

Allows entries to be reviewed and validated during the signing process.

Helps improve document completeness and reduces errors before final confirmation.

Audit Log and Traceability

Keeps a record of signing activities and document actions.

Improves transparency and provides better traceability for signed documents.

 


Before vs After Using Odoo


Experience the operational upgrade when moving to an integrated management suite.

BEFORE ODOO

 Documents are printed, signed, scanned, and emailed manually

 Staff need to chase signers one by one

 Signing status is difficult to track clearly

 Important fields may be missed or incomplete

 Signed documents are stored in different places

AFTER ODOO

 Documents can be signed digitally online

 Signing progress and pending actions are easier to monitor

 Reminders help reduce manual follow-up

 Templates and mandatory fields improve consistency

 Signed documents are easier to organise and retrieve

Who Is This Application Suitable For?

Odoo Sign is suitable for businesses that want to reduce paperwork and speed up document approval.

1. SMEs that handle many contracts or forms

Suitable for companies that regularly send documents for customer, supplier, employee, or internal signatures.

2. Sales teams

Helps manage signed quotations, contracts, agreements, and customer acceptance forms.

3. HR and admin teams

Useful for employment letters, staff forms, policy acknowledgements, and internal documents.

4. Service and field teams

Helps collect customer signatures for job sheets, service reports, delivery confirmations, or onsite approvals.

5. Management teams

Useful for approval documents, internal authorisations, and important business records.

6. Businesses that want better document traceability

Helps track signing status, completed documents, and signing history more clearly.

Related Odoo Applications

Documents

Helps store, organise, and manage signed documents in one central system.

Learn more

CRM

Helps connect signed documents with leads, opportunities, and customer follow-up.

Learn more

Recruitment

Useful for offer letters, candidate forms, and hiring-related documents.

Learn more

Our Process


Discovery

We learn about your business, industry, current process, and key challenges.

Analysis

We review your workflow and identify improvement areas, system needs, and possible risks.

Recommendation

We propose the right Odoo modules, structure, and implementation direction based on your business requirements.

Planning

We help you prepare for implementation, optimization, or system enhancement.

Ongoing Advisory

As your business grows, we continue to provide guidance for improvement and scalability.

Why Choose SL Software? 

Practical Training

We focus on real usage, not theory.

Simple & Clear Explanation

We make complex processes easy to understand.

Tailored to Your Business

Training is based on your workflow.

Ongoing Support

We help your team even after training ends.

Frequently Asked Questions



Ready to Speed Up Your Document Signing Process?


Talk to SL Software Solutions and let us help you plan a practical Odoo Sign setup for your business. We will review your current signing process, identify improvement areas, and recommend a workflow that helps your team reduce paperwork, speed up approvals, and manage signed documents more clearly.


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